Types of certificates and days needed for issuing after receiving an application for issuance are as follows.

• All certificates can be issued in Japanese and English.
• Our team is unable to issue Academic Transcripts of Junior Division for students who entered the Faculty of Engineering (Senior Division) before 1997. Please contact the Team of College of Arts and Sciences (Komaba Campus) directly.
  Contact: (Tel) 03-5454-6047
• Days needed for issuing may differ from the above depending on applications for special certificates other than those listed above, applications during busy periods (March to April, September to October), or your graduation/completion year. Please apply well in advance.

Please Note

1.  If you prefer express mail*, please write down “速達 (Express Mail) ” in red on the front of the stamped return envelope. *Express Fee: +300 yen（within 250g) *Added to the standard rate
2.  Sealed Envelopes refer to certificates that are folded in three and enclosed in the university envelope, which must have the official stamp of the University of Tokyo and Dean's signature across the back flap. Please request only if it is required by the university/institution.
3. If you request sealed certificates, please prepare “Kaku-Gata/Square No. 2” (Non-standard sized postage is required) for the return envelope. Please refer to the following for weight and postage.
   One certificate issued by the University of Tokyo weighs approx. 4g.
   One envelope of the University of Tokyo weighs approx. 5g.
   Please add the weight of the return envelope to the number of certificates you request.
4. If you don’t wish the certificates to be folded, please prepare “Kaku-Gata/Square No.2” (Non-standard sized postage is required) for the return envelope.
5. You can also use Letter Pack Light (Blue) instead of a return envelope. We recommend using Letter Pack Light if you request more than 10 certificates or multiple sets of sealed certificates. You can also use Letter Pack Light for sending us your application documents.
   Letter packs can be purchased at post offices or convenience stores.

Only Japanese stamps will be accepted for postage. If you do not have Japanese stamps, please purchase International Reply Coupons (IRC) for the required amount at a post office in your country and enclose them. One IRC is equivalent to  160 yen in Japan. (One IRC purchased by October 2023 is equivalent to  130 yen in Japan.)

In principle, EMS is used to send certificates overseas. Please check the service availability by country and EMS rates on the Japan Post website before applying. We cannot accept mailing requests to countries and regions where EMS is not available. Please refer to the FAQs on sending certificates overseas.

• Service availability by country
• Check rates and delivery days

Please substitute a note with the following required information (free format). 

• Type of certificate, whether in English or Japanese, number of certificates required
• Student ID number of the program you enrolled in (Not required if you don’t recall)
• School and departmental affiliation
• Date of graduation/completion (*If you were awarded the degree after leaving the Doctoral Program at the end of your studies, please include the date of leaving and the date of degree conferral.)
• Name at enrollment
• Date of birth
• Current address
• Daytime contact information (phone number, email address, etc.)
• Purpose of use and where to submit
• Whether or not a sealed envelope is required
  ・Number of certificates to be enclosed
  ・Specify envelope type** 
  
  **Different types of envelopes will be used depending on whether you are sending/submitting to a domestic or international institution.)

Please submit a photocopy of one of the following documents within 6 months of the date of issue.

• Certificate of All Records/Certificate of Family Register (To-hon in Japanese)
• Certificate of Individual Records (Sho-hon in Japanese)
• Certificate of Residence with the Maiden Name in the “Former Name Column” 

A photocopy of one of the following certificates indicating both the old and new names is also acceptable.

• Japanese Driver's License
• Passport
• My Number Card (Individual Number Card)
• Pension Book

The certificate will be issued with the name enrolled in the student registry.
If the applicant’s name has changed since leaving the university, supporting documentation (e.g., Certificate of Individual Records, etc.) showing the name change should accompany the certificates.
Exceptions may be made, however, if it is deemed disadvantageous not to change your name, such as if you changed your family name after getting married while in college, divorced and returned to your maiden name after leaving the university, or changed your name after naturalization. Please contact us in advance using the Inquiry Form.